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How to Open Archived Messages in Outlook
In: tips and tricks
You might be using the Microsoft’s personal email manager tool to manage and keep up with your emails and file shares at one go. Although it is mainly used for the email and communication feature, it also serves as calendar, task manager, journal and more. The Microsoft Outlook is a wonderful tool for computer users everywhere. This program also features the archiving tool which is a nice thing because you get to save your old files in your account and access it any time.
In Microsoft Outlook, archiving is one way to delete files or back them up for future references. Files that can be saved in archive include but not limited to emails, notes, journal entries, documents and tasks. The program also allows users to set the Outlook to manually archive each specific file or automatically archive the files in it, which is also known as Auto Archive. The inbox of your Outlook grows as files are added and created in it the same way as the files in your desk pile up after a few days. In the piles on your desk, you can sometimes shuffle though the documents and save the files you think are important compared to the other files based on how old the document was. You can also do the same manner in your Outlook. You can transfer files you think are still important even if it’s not new entry into a storage file by just clicking the Archive option on the File menu.
Documents are considered old and are archived based on the age you specified on your Outlook settings. You can manually send a document to archive or you can set the Outlook to archive documents automatically after a certain age is reached by using the Auto Archive feature. When your Outlook is run, the auto archive is also running and moves your items to the archive based on the date. Files that are transferred to the Deleted Items are permanently lost. To access items saved in the Outlook’s archive, just go to File and click Archive. Select the folder you want to access from there. Also notice that the archive folder of the Outlook is like this: archivefoldername.pst. The PST stands for Personal Storage Table and it is an open file format used to save copies of messages, events, journals and other items within the Microsoft software.
The Microsoft Archive has different methods in different versions of the program. Version 2003 and 2007 is almost the same but the version 2007 and 2010 has some different and new features. The 2010 version has this Ignore and Clean up commands together with other new and cool features. The Auto Archiving feature is the 2010 version already has limits when using the Outlook with groups and for group file sharing. Also the 2010 version is designed for two kind of operating system which it the 32 and the 64 bit. One should always know what kind of version they have and it should be compatible to the computer so there will be no problems.
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